Mobile Business Apps

There are many apps in existence that work with QuickBooks online.   These apps can service two purposes – deal with a specific need and then automate data syncing into QuickBooks Online.    Do the work once, not twice.

Mobile Point of Sale is becoming more and more common.  Whether it be at a trade show booth, a kiosk, a food truck or a small retail environment.   One of the Mobile POS programs that I have seen work is Square.   Square gives you the capability of specifying invoice items, processing credit card payment, then letting you email the invoice to your customer.   Square has the same functionality with cash or cheque sales, just take out the credit card payment processing.    Square has reporting capabilities so you can track your sales, see how much of each product was sold and payment method.   A great tool for the mobile world we live in.

Now comes the REALLY GREAT news – if you are a QuickBooks Online user, you can sync Square to your QuickBooks Online Data file.    Square will sync in your sales data – matching the sales in Square to your matching items in QuickBooks Online.   Credit card payment transactions will be fully automated to receive the payment into undeposited funds and then flow through to the bank account you designate upon setup of the sync.   What up the cash or cheque sales – what happens to them?   The payments from these sales will stay in undeposited funds until you do up a deposit to take to the bank.   Just like any other deposit, you go into your data file and do a Deposit, which moves the money from undeposited funds to your banking account.

This is a fully automated system that lets you have the reporting functionality to make management decisions at month end.  You will know cash flow, what is being sold, how much is being sold and how payments are made.   All of this with the automation of syncing to eliminate the duplication of work